Thank you for agreeing to be a plenary speaker at the UKSG Annual Conference and Exhibition in Brighton, from Monday, 31st March to Wednesday, 2nd April 2025.
To streamline the process, we have created a dedicated speaker page where we will post the latest information and links leading up to the conference. We will update this page weekly, so please check it regularly for the most current details.
Actions in order of importance:
| Deadline | Information/links |
| 6/11/24 | Please complete your speaker form 1 here as soon as you are able, if you have a co-speaker please also ensure they complete the same form so we have all the relevant information for the programme and website |
| tbc | Speaker form 2 will be available shortly to collect further details on your attendance |
| tbc | Speaker permission forms will be available nearer the time of the event. |
Q&A
Here is list of common questions we receive from speakers.
| Question | Answer |
| What will be the layout of my presentation room? | All plenary sessions will take place in auditorium 1: plenary theatre. This large auditorium in set up in theatre style with a hung projector which will be managed by the technician. The stage will be set up with a lectern with laptop or comfort monitor and clicker available. In addition the stage will also have a top table for use where relevant for group /discussion sessions. |
| What day/time will my presentations take place | Once we we have feedback from all the speakers we will confirm your presentation day/time. |
| Which room will my presentation be in? | All plenary sessions will take place in auditorium 1: plenary theatre. |
| Will there be someone to help me with my AV requirements |
Yes, There will be some technicians in the room to support. However for all plenary speakers we will be holding an introduction session on Monday at 9am. During this session the technician will talk you through what is available on stage and how everything works. Its a great opportunity to ask any questions. If you are unable to make this session please do ask the technican in the speaker preview room who can help you sort out another time to assist you. |
| Will my presentation be recorded and where can i view them? |
Yes, all plenary sessions are recorded, if you have any queries please contact us about this. The recordings for the conference will be hosted via our partner Underline – you can view previous conference recording here. |
| What equipment should i expect to have in the room |
As standard, a projector or large lcd screen will be in place each room will also have a lectern with laptop and clicker available. The laptop will be networked. If you want to use anything other than slides (eg PowerPoint/Google slides etc), please do state this on the speaker form which we will send to you a couple of months before the event. Do note we strongly encourage you to use the laptop present in the room, where a technical will load your slides to the laptop for your use. |
| Can i share my slides with delegates? |
On your speaker form we ask if you will be willing to share the slides you present with the community via the UKSG slide share account. You can view previous events at UKSG: connecting the knowledge community | SlideShare |
| Can i opt out of having my session recorded/shared. | While we strongly encourage all speakers to allow us to share the recording from the conference, we will be in touch to confirm this with a speaker agreement form. If you have any specific questions, please contact events@uksg.org. |
| When do you need my presentation? |
We collect presentation from all speakers when they arrive at the conference. A speaker preview room will host technicians from the AV company, who will collect your presentation from you, check it over and answer any questions or issues you may have. There will also be space in the room to review your presentation. More details of this will be sent to you before the conference. |
| Can you tell me more about how I/delegates use the app |
A helpful YouTube video (available shortly) will talk you through the feature and functions on how to get the most out of the app both prior to, during and after the event. |
| Can you tell me how I get access to the app? |
A couple of weeks ahead of the conference you will receive an email which will have further information and link. Your profile will be pre-populated with the speaker information you have provide, if you find any errors please contact events@uksg.org Further details on how get the most out of the app will also be sent prior to the conference |
| Can i update/add more information to my details on the app? | Yes, ahead of the conference you will receive an email which will have further information and link. |
| What else can i do to interact with the audience via the app? |
1. You can add up to 3 topics you would like your audience to discuss either pre or post your session. More details will be available in the help video on YouTube which will be available shortly. 2. You can up to 3 URL links to your session – this could be a website, publications or useful articles. 3. Add your social media links. 4. Use the community section of the app to:
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| Will there be Wi-Fi available in the presentation room? | Yes, Wi-Fi will be available in all the presentation rooms. If you presentation is reliant on using a connection please contact us in advance to discuss further. |
| Can i bring my own laptop for the presentation? | While we strongly encourage you to use the provide laptop to ensure ease and compatibility with our AV set up, if you feel that this would not meet your needs please contact us to discuss further. |
| How long should my presentation be? | This will depend on your individual session we will confirm your speaking time with you directly. |
| Will there be a rehearsal or sound check before my presentation? |
There will not be a formal rehearsal prior to your session however, we will run a short introductory session with all the plenary speakers on Monday morning to familarise yourself with the set up in the auditorium. |
| How early should I arrive at the room before my presentation? |
This depends on when you session is scheduled to start as some sessions run back to back. As a general rule please arrive at least 15 minutes prior to your session, if you presentation is grouped with other speakers as part of a themed plenary please arrive before the first speaker starts so we can seat you appropriately. |
| Will there be a Q&A session after my presentation. | Yes, we normally allow time for Q&A often at the end of the group of speakers presentations, delegates have the option of asking question in person by a roving microphone or via the conference app – the chair of your session will be there to manage this process for you. |