The Transfer Code of Practice responds to the expressed needs of the scholarly journal community for consistent guidelines to help publishers ensure that journal content remains easily accessible by librarians and readers when there is a transfer between parties, and to ensure that the transfer process occurs with minimum disruption. The Code contains best practice guidelines for both the Transferring Publisher and the Receiving Publisher. Publishers are asked to endorse the Code, and to abide by its principles wherever it is commercially reasonable to do so.
The Code is governed by a group of librarians, publishers and other experts (the Transfer Working Group), and their main activities fall into three areas:
1. The Transfer Code of Practice. The current version is the UKSG Transfer Code of Practice, Version 3.0. A brief summary of the main changes between Version 2 and Version 3 can be found here. A glossary of the terms used in Version 3.0 can be found here.
A list of the publishers that currently endorse the Code can be found on the Publisher Endorsement page.
2. The Enhanced Transfer Alerting Service. This service has been designed to facilitate communication of journal transfers. The service is made up of the following:
-- The Journal Transfer Notification Database. This database allows librarians and other interested parties to search for details of journal transfers announced through the Enhanced Transfer Alerting Service and acts as an archive of transfer information supplied by publishers using the service. Searches can be by title, keyword, or ISSN.
-- The Transfer Notification List: Librarians, information professionals and any other organisations with an interest in journal transfers are encouraged to sign up to the list. Every time a journal transfer is announced using the Enhanced Transfer Alerting Service, registrants on the Transfer Notification List receive e-mail alerts detailing the journal(s) involved, bibliographic information, and contact details for the publishers involved. Sign up to the email list.
-- The Journal Transfer Notification Form. This form is a simple way for publishers to communicate journal transfer information. Under the terms of the Code, endorsing publishers are requested to use the service whenever they receive a new journal. Log-in details are required to use the form, and these are supplied to any publisher that endorses the Transfer Code.
-- The Transfer Notification Blog. This blog page stores information from publishers about previous journal transfers, and acts as an archive of transfer information supplied by publishers using the service.
3. Transfer’s educational and support activities. The Transfer Working Group aims to provide practical support to publishers, librarians and other stakeholders in the publishing process.
-- Journal transfer problems: The Transfer Working Group provides informal advice to publishers and librarians who are encountering problems with the journal transfer process. To discuss or report any instances of non-compliance with the Transfer Code, please e-mail one of the co-Chairs of the Transfer Working Group.*
-- Papers and Presentations: Links to presentations about the Code and the activities of the Transfer Working Group, as well as other useful sources of information about the journal transfer process
-- Press Relations: Press releases from the Transfer Working Group
Oxford, UK – 27th March 2014: UKSG Transfer Working Group announces improvements to the Code of Practice with release of Version 3.0