28 July 2020
The California Digital Library has announced a $982,175 grant from the Institute of Museum and Library Services (IMLS – National Leadership Grants for Libraries grant program) to conduct a two-year research and demonstration project designed to build the foundation for a national archival finding aid network. This work will be undertaken in collaboration with OCLC and the University of Virginia Library, and in close partnership with statewide/regional aggregators and LYRASIS (ArchivesSpace).
“Building a National Finding Aid Network” addresses a fundamental challenge that researchers of all types face: the significant barriers to locating relevant archival materials across the vast, distributed, and unevenly supported field of cultural heritage institutions. Digital aggregations of finding aids (descriptions of archival collections) are often siloed and at-risk as their infrastructure ages and budgets dwindle, and many institutions’ finding aids are not available or easily discoverable online. As a result, much of the stewarded archival content in the United States is essentially invisible, and the voices documented therein are poorly represented in the historical record.
This project is rooted in the goal of providing inclusive, comprehensive, and persistent access to finding aids by laying the foundation for a national finding aid network available to all contributors and researchers. Rather than continuously adapting siloed, duplicative infrastructure, we believe we can more sustainably manage and provide access to these materials by developing a large-scale, national finding aid network that is community-driven, -sustained, and -governed.
This project will include multiple concurrent lines of work from September 2020 to August 2022:
- Investigation of end-user and contributor needs in relation to finding aid aggregations and evaluation of the quality of existing finding aid data.
- Technical assessments of potential systems to support network functions, including a registry of institutions and the integration of finding aid data with related content and context (e.g. SNAC), and the formulation of system requirements for a minimum viable product instantiation of the network.
- Community building, sustainability planning, and governance modeling to support subsequent phases moving from a project to a program, post-2022.
Springboarding on earlier findings and a subsequent action plan developed through a 2018-2019 planning initiative (supported by IMLS under the provisions of the Library Services and Technology Act and administered in California by the State Librarian), this network promises to have a transformative and lasting impact on cultural heritage institutions and the researchers they serve by reducing barriers to discovery, expanding the historical record, and establishing a national mechanism for solving shared infrastructure challenges.