Insights: Notes for Contributors

Submission of papers

Please read the following notes before submitting material for possible publication and ensure that contributions comply with these. A PDF of these notes can be downloaded.

Copyright and reproduction

We do ask that you sign the Licence to Publish in Insights: the UKSG journal (PDF), which is an agreement concerning the publishing of scholarly works, and is intended to reflect a balance between the rights of the Author and UKSG, according to the stated principles.

Text

Text should be e-mailed to ally@uksg.org. The most compatible format is Word (sent as an e-mail attachment). Articles should be written in good English (American or British usage is accepted, but not a mixture of both). Text should be keyed without layout apart from paragraph breaks, with headings in lower case, ranged left, each heading on a separate line. Please do not use footnotes or embed endnotes in the text. Scripts may be returned for amendment if this is done. References (see below for style) are preferable to footnotes. Illustrations are welcomed, but please ensure copyright clearance if appropriate. See below for technical details. We cannot guarantee that they will appear exactly in the position suggested, due to layout constraints.

Figures

Please supply figures and graphics as separate image files (normally high resolution .jpg or .tif files). These must be compatible with InDesign. As technology changes, other formats (such as vector graphics) may become appropriate: please check for suitability if you plan to send images in other formats. Labels should be in a simple sans serif font (such as Arial or Gill) and large enough to be clearly readable but not bold. Use lower case in preference to upper case for labelling where there is a choice. Alternatively, a high resolution PDF may be supplied. As a guide to placement (only), figures may also be inserted into the Word document, or placement can be indicated by <Figure 1>. Please supply captions for all Figures, separate from the image files, and refer to them in the text, for example: ‘(see Figure 3)’ or ’ ...as shown in Figure 3’. Please remove any headings/titles and supply this information as a caption. Remove any branding, though a credit line may be included if required.

Tables

Please place Tables at the end of the Word document on separate pages. Use only one tab between columns. Indicate approximate placement in text by <Table 1>. Please supply captions for Tables and refer to them in the text, for example: ‘(see Table 2)’ or ‘... as shown in Table 2’

PowerPoints/screenshots

Please send these in a separate PowerPoint file (or other image file, such as .tif, .jpg), if possible together with a note of the original URL which should be freely accessible, i.e. not password-protected. Please remove any headings/titles and supply this information as a caption. Remove any branding, though a credit line may be included if required.

Photographs

Photographs should be in colour and must be clear and sharp, the original of a reasonable size (absolute minimum 4cm x 6cm) and of sufficiently high resolution to reproduce without pixellation. At least 96 dpi is preferable. (If in doubt, one way resolution can be checked easily is by opening the photo file in Paint and selecting ‘Image’ – ‘Attributes’. This will show how many dots per inch there are.) Please send each photo as a separate file attachment. We are unable to use photos inserted into Word documents.

References

In the text, each reference must have a new, consecutive number. These should be supplied in the following style, using superscript numbers (arabic, not roman), with no space before, for example:1. Do not list by authors’ names and dates (ie. not Harvard style). The numbers in the text must refer to corresponding numbered references in a list at the end of the article (not at foot of page). Please do not list in alphabetical order of author. Examples of house style:

Journal reference style:

1. Smith, A B and Brown, D C, Total Quality Management, Serials, 1993, 6(3), 16–22. 

Book reference style:

1. Clark, C, Publishing Agreements (3rd ed.), 1988, London, Unwin Hyman.
2. Schrift, L, Truth in Vending. In: Pricing and Costs of Monographs and Serials, Ed. Lee, S H, 1987, New York, The Haworth Press.

Report reference style:

1. The Royal Society, The STM Information System in the UK. Study on behalf of the Royal Society, the British Library and the Association of Professional and Learned Society Publishers (BL R&D Report no. 6123), 1993, London, Royal Society.

Website reference style:

1. UKSG:
   http://www.uksg.org (accessed DD Month YYYY).

Repeat references:

Please do not use ‘Op cit’ and ‘Ibid’, or re-use numbers originally quoted, out of order. House style is to give every reference a new number, and then to refer back to the previous reference if it is a repeat reference, for example:

• First mention:
  5. Smith, A, Of making books there is no end, Economics Today, 1(3), 2006.
• Second mention:
  10. Smith, A, ref. 5.

DOI reference style:

http://dx.doi.org/10.1629/17127 (accessed DD Month YYYY)

Blog reference style – NB please provide full URL of actual posting:

Rapple, C, 15 April 2011 [blog comment], LiveSerials blog: 
http://liveserials.blogspot.com/2011/04/uksg-echochamber.html  (accessed DD Month YYYY).

Please do not embed references/endnotes in the text. This can cause problems if they need to be amended and also when processing for publication.

Abstract

Please provide an abstract of up to 150 words when submitting an article. The more accurate and informative your abstract, the more likely the article is to be read.

Article length

Unless otherwise specified, articles should be 2,000 – 2,500 words long. Longer, more research-based articles may be accepted from time to time. Fewer words are required for Key Issues, A day in the life of, etc., but these are commissioned pieces so you should have been briefed about length – however, please ask if unsure. 

Photographs and author’s contact details

Please supply a recent author photo if submitting an article (see specification for photographs above). The author’s full affiliation and correspondence address are also included with the article to enable readers to contact the author. Please include this, together with your job title and e-mail address, when submitting your contribution. If there is more than one author, supply the above but only the corresponding author’s full address will be included – please note who this is. With multiple authors, individual photos or a group photo may be provided, but if there are too many authors there may not be room to include photos of them all.

Keywords and biographies

We do not include keywords or biographies in Insights.

Please submit all material to the Editors, Insights, UKSG via the Publications Associate, who may also be contacted in the first instance if you have any queries about your submission: ally@uksg.org or tel/fax +44 (0)1993 773999